Privacy

1. Introduction

SIMDI Group ("we", "us", or "our") is committed to protecting the privacy and personal data of our employees. This Privacy Policy explains how we collect, use, store, and protect your personal information on the SIMDI Group Internal Social Network (the "Network"). By using the Network, you agree to the collection and use of information in accordance with this policy.

2. Scope

This policy applies exclusively to the data collected via the Network provided to SIMDI Group employees. It does not apply to information collected offline or through other company systems unless otherwise noted.

3. Information We Collect

When you use the Network, we may collect and process the following types of information:

  • Personal Identification Information: Such as your name, employee ID, work email address, profile picture, and contact details.
  • Professional Information: Job title, department, office location, and professional biography or skills as provided by you.
  • User-Generated Content: Posts, comments, messages, files, images, and other content that you create or share on the Network.
  • Usage Data: Information about how you interact with the Network, including log files, IP addresses, browser types, access times, and pages viewed.
  • Device Information: Data related to the device you use to access the Network, which may include operating system, browser type, and unique device identifiers.

4. How We Use Your Information

We use your personal data for the following purposes:

  • Providing and Maintaining the Network: To deliver and support the internal social platform, ensuring its functionality, performance, and security.
  • Improving Employee Communication: To facilitate collaboration and engagement among employees by sharing relevant updates, news, and internal events.
  • Security and Compliance: To monitor for unauthorized activity, ensure compliance with company policies, and address any security incidents.
  • Analytics and Reporting: To analyze usage trends and improve the Network’s features and services. All analysis is conducted using aggregated data without identifying individual employees, except when necessary for security or administrative purposes.
  • Administrative Purposes: To manage user accounts, resolve technical issues, and enforce the Network’s Terms and Conditions and internal policies.

5. How We Share Your Information

Your personal information is shared only under the following circumstances:

  • Within SIMDI Group: Information may be accessed by authorized personnel for business operations, human resources management, IT support, and security monitoring.
  • Legal Requirements: We may disclose your information if required to do so by law or in response to a valid legal request (e.g., a subpoena or court order).
  • Business Transfers: In the event of a merger, acquisition, or sale of company assets, your data may be transferred as part of the transaction. We will ensure that the receiving party agrees to maintain the privacy and security of your information.

We do not sell or lease your personal information to third parties for marketing purposes.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal, regulatory, or internal policy requirements. When your data is no longer required, it will be securely deleted or anonymized.

7. Data Security

We take appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. These measures include:

  • Access Controls: Limiting access to personal data to authorized personnel only.
  • Encryption: Using secure encryption methods to protect data transmitted across our network.
  • Regular Audits: Conducting regular reviews of our data security practices and systems.

While we strive to protect your data, please be aware that no method of transmission over the Internet or electronic storage is 100% secure.

8. Your Rights and Choices

As a user of the Network, you have the following rights regarding your personal data:

  • Access and Correction: You may access and update your profile information through the Network’s settings.
  • Data Minimization: You can choose to limit the personal information you provide, though this may affect the functionality of the Network.
  • Questions and Concerns: If you have questions about how your data is being used or wish to exercise any of your rights, please contact our Privacy Officer using the contact details provided below.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on the Network along with an updated effective date. Your continued use of the Network following any changes indicates your acceptance of the revised policy.